When you use the GVL Compliance Assistant to generate and send a completed International Health Certificate (IHC) to VEHCS, it’s important to remember that the process isn’t finished until you log into VEHCS and complete the final submission to the USDA. Follow the steps below to locate and submit your certificate in VEHCS
Log In to VEHCS
- Go to VEHCS and log in using your USDA eAuthentication credentials.
- Select View Certificates in the sidebar navigation.
Search For Your Certificate
In the View Certificates section, you can search for a certificate in several ways:
Option 1: Enter the Tracking Number provided by GVL. This number can be found in the confirmation email you receive after the certificate packet has been successfully uploaded into VEHCS.
Option 2: Use the search filters to locate the certificate you need.
- For Status, be sure to select Submitted to AV. This will limit results to certificates uploaded from GVL that have not yet been submitted to the USDA for review.
- If necessary, you can further refine your search by adding criteria such as Destination Country or a Date Range for “Submitted to AV.”
Certificates matching the above criteria will be displayed in the table at the bottom of the View Certificates page. Find the certificate you are searching for and select View to open the certificate view.
Review & Complete the Submission
Before submitting to the USDA, carefully review the following sections:
- Certificate Content – Verify general details such as destination, species, origin, consignor name, and shipping date.
- PDF Uploads – Confirm that the IHC has been uploaded and is available for viewing.
- Attachments (if applicable) – Check for required supporting documents, such as rabies certificates or FAVN test results.
- Shipping Label (if applicable) - If a shipping label is required for the destination country and you utilize GVL to generate one, the label will be uploaded here. If you are using your own shipping label, you will need to upload it in this section.
- Payment Method – Review the selected payment method and update if needed.
- Summary & Submit – When everything is correct, click Submit to finalize the submission to USDA for endorsement.